Recently updated on April 9th, 2024 at 01:08 am
Law Enforcement can serve electronically
LegalAtoms, the leader in electronic preparation and filing also allows law enforcement officials to reliably deliver electronically by relying on read receipts, and making it easier for respondent to digitally sign and acknowledge.
Even before COVID-19, serving clients is a time and labor intensive operation. While COVID-19 made it almost impossible, it led us to question why the universally available technology in delivering messaging and recording acknowledgements is not employed to improve serving reliability and cutting costs.
LegalAtoms provides multi-channel deliver using e-mail, text messaging, WhatsApp and social media.
Get e-mail & sms notifications along with and electronic copy of case documents when a court sends over a service request
Electronically serve via e-mail and social media while capturing read receipts & networking forensics.
3. Respondent Acknolwedges
(optional)
Some respondents may acknowledge receipt and digitally sign.
4. Complete Proof of Service
An officer can then file the Proof of Service with the court
How U Visa Certification Works
Typically a client will nominate your agency at which point you will receive an email notification. The notification (email, and in-app) also provides complete access to the completed U Visa case documents.
The law enforcement can view and download the case documents e.g. for records, or for getting a wet ink signature and stamp.
The you can attach a completed Supplement Form B
4. Respondent acknowledges digitally
Due to the COVID-19 pandemic, many courts have allowed filing the DVPO online. LegalAtoms allows the client to send the complete package electronically (e-mail and within LegalAtoms).
How it works for the respondent
Respondent receives a text and e-mail notification that with a web URL. The text just states that it's a time sensitive confidential message for them from the specific court
The respondent clicks on the link to view the court documents on their browser. The documents can be viewed securely from any device. There is an audit trail kept of when the documents are viewed
Respondent acknowledges and signs the documents. In case the respondent does not acknowledge within the allotted time, the law enforcement will get a notification
Respondent submits the papers to law enforcement
Receive notifications via e-mail and text message. Then login from any device to view the case documents online
Deliver the court forms via the following channels supported by LegalAtoms
- E-mail
- Text messages
- Social media (Whatsapp, Facebook messenger)
- Create an editable and exportable PDF and WORD file containing all submitted documents for each case in a filing submission session
- Any court form can be marked for confidentiality
- Specify any case specific cover sheets which are generated as part of a users packet
- Established protocol for Confidentiality and cover sheets; as well as associated viewing authorization (consistent with GR 22)
- Link required documents by case type (e.g. SCOMIS codes in Washington state) supplied on state created forms.
- Child forms are linked to parent forms (such as Firearms Surrender forms, Law Enforcement Information Sheets, Returns of Service, and Appeals)
- Customizable naming conventions and sub document order in the case management system for each case type
All high-risk and time-sensitive filings are flagged, ensuring increased efficiency and reducing potential for error as Clerks processes these petitions:
- Anti-Harassment petitions
- Domestic violence protection orders
- Involuntary detention petitions
- Expected and/or required firearms surrender forms
Legalatoms provides an efficient and easy to use e-signature
- E-Signature: These are any signatures done online. LegalAtoms embeds needs within questionnaires where users can sign using any of: mouse, finger on smartphone/mouse track pad, or any pointing device such as a stylus
- Digital signatures: These are signatures that carry additional hidden information such as a digital identity of the person signing, plus the text of what was signed, in a secure way
- Automatically routes all submitted documents in the file to the correct queue for verification and acceptance
- Track of cases in a "FedEx" style tracking code
- Automatically flag “Clerk’s Action Required” or "Law Enforcement Action Required" or flag for which ever department needs to act to move a case forward.
- Customizable queue routing so the Clerk’s Office can designate where documents go and make changes as Clerk teams and processes change over time
LegalAtoms provides these modules that serve additional roles (offices) in a court. These offer richer A-la carte functionality and separation, while keeping all parties on a single uniform platform for seamlessly moving data and moving to a paperless model.
This page provides the complete information for Clerk module. In summary clerks can receive court packets, offer assistance, and decisions back to the client in a secure and seamless way.
Clerks can also forward and share the client case with different roles such as Judges or Commissioner, Advocates or Facilitators
Pro Se
Offers the general public a guided experience to prepare and file their court packets
Features
- Questions posed in simple non-legal language
- Print correct court forms without missing required fields
- Spanish language
- Download court in MS WORD or PDF
- E-file
- Share your online cases seamlessly
Adovcate
Clients can become aware of the court facilitators and advocates, on what they offer, and whether their situation qualifies for their help. Clients can then share their cases, and communicate with them seamlessly via integrated chat, and voice and video calls for added privacy and surveillance protection
- Defendant and victim smart database searchable using natural language
- Charges creation and filing
- Create motions and auto-populate data
- Have different accounts within Prosecutor's office with different permissions
LegalAtoms provides a judges to view cases online, modify them, issue orders
Law Enforcement
Save commonly used responses as a template for use as a starting point. Create unlimited number of templates
LegalAtoms provides a academic institutions to be setup legal clinics in collaboration with court staff members
Non profits can setup accounts that allows them to assist clients within protection orders such as domestic violence protection orders. They get access to client questionnaires, court forms and the ability to chat or video call with clients securely without needing clients to install any software
What's in a Packet
Example: DVPO
We work with your county to determine the exact set of forms and ensure our software populates them to your requirements
- Case Information Cover Sheet
- WPF DV 1.015 Petition for Protection Order
- WPF All Cases 01.0400 Law Enforcement Information Sheet (LEIS)
- WPF DV 2.015 Temporary Order for Protection and Notice of Hearing
- WPF DV 4.020 Return of Service
- WPF DV 1.030 Child Custody Information Sheet
- Firearms Identification
- WPF All Cases 02-030 Order to Surrender Weapons Issued Without Notice
Contact Information Document (King County only)