eFiling system never allow the submission of incomplete forms

Legalatoms provides an efficient and easy to use e-signature

• E-Signature: These are any signatures done online. LegalAtoms embeds needs within questionnaires where users can sign using any of: mouse, finger on smartphone/mouse track pad, or any pointing device such as a stylus
• Digital signatures: These are signatures that carry additional hidden information such as a digital identity of the person signing, plus the text of what was signed, in a secure way

• Create an editable and exportable PDF and WORD file containing all submitted documents for each case in a filing submission session
• Any court form can be marked for confidentiality
• Specify any case specific cover sheets which are generated as part of a users packet
• Established protocol for Confidentiality and cover sheets; as well as associated viewing authorization (consistent with GR 22)
• Link required documents by case type (e.g. SCOMIS codes in Washington state) supplied on state created forms.
• Child forms are linked to parent forms (such as Firearms Surrender forms, Law Enforcement Information Sheets, Returns of Service, and Appeals)
• Customizable naming conventions and sub document order in the case management system for each case type

• Create an automatically generated random confirmation number for the submission. This is then shared with all parties configured by the clerk
• Once Clerk’s Office staff has approved a filing, the eFiling system must assign a case number, date stamp, and barcode all submissions automatically

The system is General Rule 30 (GR-30) compliant. Here's a scorecard

✅  Digital signatures are compliant with RCW 19.36.020

✅  Allows only those documents to be submitted electronically that are permitted by law. Conversely, prevent documents that are not permitted to be submitted electronically

✅  Allows clerks to send documents electronically to clients and lawyers

✅  Clarifies to the clients that filing date is the date when the clerk received the document, or for after hours the next court day

✅  Allows clerks to confirm receipt with a single click

✅  Allows clerks to reject submission for any reason e.g. documents fail to meet the requirements

✅   Provides credentials (userid, password) to constituents

✅   Allow courts to charge filing fees, and grant fee waivers as per existing rules.

• Clerk can view the client provided responses in a compact view without using any detail for general efficiency
• Clerk’s Office staff need to be  approve or reject filings within the solution
• Easy modification to, and update of, state created forms as needed according to Local Court Rules by authorized Superior Court administrators and Clerk’s Office staff

• Automatically routes all submitted documents in the file to the correct queue for verification and acceptance
• Track of cases in a "FedEx" style tracking code
• Automatically flag “Clerk’s Action Required” or "Law Enforcement Action Required" or flag for which ever department needs to act to move a case forward.
• Customizable queue routing so the Clerk’s Office can designate where documents go and make changes as Clerk teams and processes change over time

All high-risk and time-sensitive filings are flagged, ensuring increased efficiency and reducing potential for error as Clerks processes these petitions:

1. Anti-Harassment petitions
2. Domestic violence protection orders
3. Involuntary detention petitions
4. Expected and/or required firearms surrender forms

LegalAtoms allows for external to parties and departments involved

• Petitioners can identify all parties in the case and supply email addresses in the solution. LegalAtoms can then deliver the completed case packets via email and allow for e-mail acknowledge receipts.
• LegalAtoms masks email addresses (and other protected or redacted information) for all parties after submission to protect confidential information
• LegalAtoms additionally sends verification email to all provided email addresses and wait for verification before sending anything else to that email address.

• Clerks can provide a fee schedule for each case type (e.g. based on statutory requirements) and service so the correct fees are charged for each filing type
• LegalAtoms provides a Shopping Cart for end users to access and purchase completed individual case documents, certified copies, filing fees, or even service fees such as facilitator fees.
• LegalAtoms also provides extensibility points to interface with a court's other vendors handling payments receipts and payments.
• LegalAtoms provides fee payments to be automatically calculated and processed at the end of the business day for governmental end users who currently utilize vouchers
• Refunds are supported.
• Discount codes can be provided
• Established workflow for processing IFP waivers

LegalAtoms provides multiple roles to allow for efficient operation of different teams within a court, while still keeping maximum confidentiality.

Different users can also access the case without viewing all aspects of the case.

• Established workflows for eFiling for processing In Forma Pauperis (IFP) waivers
• Allow self-represented litigants to submit filing and IFP waiver without paying fee upfront
• Confirmation of submission when IFP waiver is submitted
• Routing IFP waiver to correct judicial officer for approval or rejection of waiver

LegalAtoms provides convenient data import and export features using open securer formats for interfacing with other systems.