e-Filing system never allow the submission of incomplete forms. There is logic to verify jurisdiction allows, addresses, phone numbers, and other common items.

Legalatoms provides an efficient and easy to use e-signature

• E-Signature: These are any signatures done online. LegalAtoms embeds needs within questionnaires where users can sign using any of: mouse, finger on smartphone/mouse track pad, or any pointing device such as a stylus
• Digital signatures: These are signatures that carry additional hidden information such as a digital identity of the person signing, plus the text of what was signed, in a secure way

• Create an editable and exportable PDF and WORD file containing all submitted documents for each case in a filing submission session
• Any court form can be marked for confidentiality
• Specify any case specific cover sheets which are generated as part of a users packet
• Established protocol for Confidentiality and cover sheets; as well as associated viewing authorization (consistent with GR 22)
• Link required documents by case type (e.g. SCOMIS codes in Washington state) supplied on state-created forms.
• Customizable naming conventions and sub-document order in the case management system for each case type

• Create an automatically generated random confirmation number for the submission. This is then shared with all parties configured by the clerk
• Once Clerk’s Office staff has approved a filing, the eFiling system must assign a case number, date stamp, and barcode all submissions automatically

 

The system is General Rule 30 (GR-30) compliant. Here's a scorecard

✅  Digital signatures are compliant with RCW 19.36.020

✅  Allows only those documents to be submitted electronically that are permitted by law. Conversely, prevent documents that are not permitted to be submitted electronically

✅  Allows clerks to send documents electronically to clients and lawyers

✅  Clarifies to the clients that filing date is the date when the clerk received the document, or for after hours the next court day

✅  Allows clerks to confirm receipt with a single click

✅  Allows clerks to reject submission for any reason e.g. documents fail to meet the requirements

✅   Provides credentials (userid, password) to constituents

✅   Allow courts to charge filing fees, and grant fee waivers as per existing rules.

• Clerk can view the client provided responses in a compact view without using any detail for general efficiency
• Clerk’s Office staff need to be  approve or reject filings within the solution
• Easy modification to, and update of, state created forms as needed according to Local Court Rules by authorized Superior Court administrators and Clerk’s Office staff

• Automatically routes all submitted documents in the file to the correct queue for verification and acceptance
• Track of cases in a "FedEx" style tracking code
• Automatically flag “Clerk’s Action Required” or "Law Enforcement Action Required" or flag for which ever department needs to act to move a case forward.
• Customizable queue routing so the Clerk’s Office can designate where documents go and make changes as Clerk teams and processes change over time

All high-risk and time-sensitive filings are flagged, ensuring increased efficiency and reducing potential for error as Clerks processes these petitions:

1. Anti-Harassment petitions
2. Domestic violence protection orders
3. Involuntary detention petitions
4. Expected and/or required firearms surrender forms

LegalAtoms provides multiple roles to allow for efficient operation of different teams within a court, while still keeping maximum confidentiality.

Different users can also access the case without viewing all aspects of the case.

LegalAtoms provides convenient data import and export features using open securer formats for interfacing with other systems.